Who do I make my check out to?
Brevard Distance Runners Camp
Mail to: PO Box 1940
Brevard, NC 28712
What should I bring?
**A copy of "Summer Running in Brevard: What to Bring List" was sent with your registration confirmation. Please refer to that document for more details. You can print a copy from the website. This is cross country camp. You will get your shoes dirty and we will run in the rain!**
- Running Apparel for 6 days
- 2-3 Pairs of Running Shoes
- Sweatshirt & rain gear
- Linens for a twin bed-XL
- Pillow, blanket or sleeping bag
- Casual Clothes & Shoes
- Personal Toiletries
- Soap/Shampoo, etc.
- Insect Repellant
- Costumes for Graduation Run on Friday
- Yoga Mat
- Detergent tablets for laundry
- White t-shirts for Tie Dye
- Spending Money for pizza, snacks, smoothies. There is a grocery store next to campus that coaches/staff will take campers to if snacks/additional items are needed.
- $50 Personal Check for Key Deposit-this will be given back when the key is returned
- The Co-Pay Amount for your Insurance in the event you need medical attention (Mandatory). Your co-pay should be a check made out to “Hendersonville Pediatrics” , cash or a debit card.
- Upload your medical insurance card to your account. This must be on one sheet of paper and done prior to your arrival at camp. We will not take an email or paper copy at registration.
**ALLERGIC TO BEE STINGS? **You **MUST **bring your own EPI-PEN if you are allergic to stings.
Did you get my balance?
Every camper receives a confirmation email at the time of registration. Please keep up with your original confirmation and send your balance by the deadline, pay it online or plan to bring it with you to camp. You can log into your account at any time to see your balance using this link: (http://campsself.active.com/BrevardDistanceRunningCamp)
Your log-in will be your email address and the password will be the password you chose when you registered.
Please do not call camp concerning your balance. Your balance will be applied within 72 hours of receipt. However, it can take up to 5 days to reach up via mail. So, check your balance 14 days after you mail your check - no after your write it. We receive many checks written weeks before we receive them! Were they sitting in the sun visor for all that time? Or on a desk? We are a small staff with a large task leading up to July 7! You WILL receive an email when your check is applied to your account.
What Airport Should I Fly Into?
BDRC only runs a shuttle to the Asheville, NC airport (AVL). We do not pick up at any other airports or locations. The shuttle is free if you arrive between 6 AM and 2 PM on Sunday and leave between 6 AM and 2 PM on Saturday. There is a $50 charge per camper for arriving or departing outside these hours. If you fly in after 6 pm, you must make your own arrangements to get to camp. If you leave camp early or arrive late, you must make your own arrangements to and from the airport.
Why do you need my flight schedule in advance?
We need to know how many staff members will be needed to make the airport runs as well as how many vans will be needed. Campus is 20 minutes away from the airport. We do not run a constant shuttle. We pick up by reservation only.
Can I come to camp without insurance?
All campers must have medical insurance coverage to attend camp. If you do not have medical insurance coverage, you can come to camp only if your parents are willing to certify that they will be responsible for any and all medical charges incurred during camp. We have a form for that! It must be signed by your parents or guardians and notarized at that time.
What is the Co-Pay Amount?
This is the amount of money you would have to pay when you see a doctor – usually $25 to $50. You should have this amount of money with you, or have a check made out to “Hendersonville Pediatrics” in your wallet. We do not collect the co-pay, but you will be asked to pay it if you have to visit the local doctor.
Where can I mail something to my child while they are at camp?
Cards and small items are welcome. Large packages are a distraction. If you have a gift for your child, the best option is to tuck it in their suitcase unnoticed to find once they are at camp. Part of going to camp is becoming independent. Your child will survive a week without daily presents from you.
Your Child’s Name;
Brevard Distance Runners Camp;
PO Box 1940;
Brevard, NC 28712
To send a package to the PO Box from Amazon (or using UPS\*) the address is:
159 West Main St, Unit 1940
Brevard, NC 28712
\*Please note that sending packages to a PO Box is delayed a day. Even if your tracking says it has arrived, it is not placed in our box until the next day. You should be aware of this when sending packages outside of USPS. FedEx packages can not be sent to a PO Box.
How would I get to the doctor’s office?
Our nurse, a senior staff or your coach will accompany you to the doctor.
How and when can I pay my balance?
A $100 deposit is required when registering online. If you prefer to pay by credit card, you may do so by logging back online at any time (cut off is 1 week before session starts). If you prefer to pay by personal check, the deadline is June 15. Only Money Orders or Certified Checks are accepted after June 15. You can bring cash, money order, or certified check to registration check in. Please mail your payment to BDRC, PO Box 1940, Brevard NC 28712.
Can I become a Junior Counselor the summer after I graduate from high school?
We prefer that you have completed your freshman year of college before becoming a JC.
If you have completed your freshman year and are interested in being a Junior Counselor, you can sign up to be a JC through our staff registration link and we will be in touch.
How many campers to a room?
Are there laundry facilities available?
Yes, each dorm has laundry facilities. You may want to send your child with laundry detergent tablets or pods – there are no detergent machines.
Do I need cash?
Yes for pizza and/or milkshakes on Friday night and snacks.
How can I find the college on my GPS?
The college is located at 1 Brevard College Drive, Brevard, NC 28712.
Registration will be held in the Boshamer Gym.
We are not affiliated with Brevard College. We simply contract with them for hosting our camp. Please do not contact the college or send mail to this address concerning the Brevard Distance Runners Camp. The Brevard Distance Runners Camp, Inc is a totally separate corporation and privately owned.
Can my child drive their own car to camp?
Your child is allowed to drive their car to camp but will **not **be able to use their car during camp at anytime.
What time should I arrive at camp?
Registration is on Sunday of the week that you are attending from 11:00 am to 4:00 pm in Boshamer Gymnasium on the Brevard College campus. The afternoon run on Sunday begins at 2:30 pm at the gym. If arriving by plane, you should plan to arrive in Asheville between 6 AM and 2 PM.
What time will the camp provide free pickup from the airport to camp and back?
We provide pick ups arriving on Sunday the day of your session start between 6 am and 2 pm. We provide shuttles back to the airport on Saturday of your session end between 6 am and 2 pm. If you arrive after 6 pm on Sunday or leave after 2 pm on Saturday, you must make your own arrangements to and from camp. If you arrive late or need to leave camp early, you will need to make your own arrangement to and from camp. Any other picks ups or departures will incur a $50 per person charge. Please add all flights to your registration form. Do NOT list your arrival time unless the camp needs to pick you up at the airport.
What time should a camper leave on the Saturday of session end?
No camp organized activities will take place on Saturday. Breakfast will be served on Saturday morning for registered participants only. Campers must be checked out of their room by 9 am. We recommend being picked up by 9 am or arrange other transportation options. If you book a flight, BDRC will shuttle you to the airport between 6 am and 2 pm for no charge. If you depart after 2 pm, you must make your own arrangements to the airport, or take the last shuttle and wait there. We vacate the campus at noon on the last day of camp. You child must vacate the campus before then also. Please do not expect us to supervise your child after that.
Can I come to camp early?
**You may not arrive before July 7 or stay over on July 27.** If you must arrive a day early or stay a day late **BETWEEN** sessions, there will be a $50.00 charge per extra night. You must notify us by email **by June 15** if you will arrive prior to the Sunday your week of camp starts or if you will stay over until Sunday after your session ends. You will need to log back into your account and add this option to your registration. You must be out of your room by 9 am and fly out by 2:00 pm if you stay over on Saturday night after your session ends. If you arrive on Saturday before your session begins, you must arrive by 1 pm if flying in or 5 pm if getting dropped off. You may NOT arrive prior to July 7 or stay after July 27. You may stay only one extra night in any session.
What Ages are the Campers?
Ages range from 13-18. The majority are High School students, but we have some middle school aged campers.
We do have some 12 year old who come with their teams. We do not take 12 year old individuals.
Can I chose my roommate?
We only accept roommate requests if you are NOT registered with a High School or team. Please make your request on your account, not via email. All teammates are housed on the same hall by gender. Individuals without a roommate request are paired with another individual camper of the same age.
I am a coach. What do I need to do?
ALL coaches must register online. Chaperones, bus drivers, and assistant coaches must also register. One coach comes free per 7 runners. (Bus drivers must be registered as one of your free coaches, or you will need to pay for him/her). We need to know ahead of time how many people you are bringing and how many you can transport. It is important for housing/space purposes to have all of your coaches, assistants and bus drivers registered individually. As a free coach you will be responsible for dorm duties.
My child has severe food allergies, can you accommodate him/her?
We serve all meals cafeteria style. We can accommodate gluten free, vegetarian and peanut free diets. We are not equipped to accommodate severe food allergies beyond the aforementioned.