COVID-19 POLICY-Status, Safety
## - Updated 5/16/21: We have good news, we are officially moving forward with hosting camp! The biggest change in addition to the COVID-19 prevention efforts is that we will be ending camp on Friday at noon\*. The morning graduation run will take place followed by brunch and then checkout, unfortunately this year the dance will be canceled. We need this additional time to sanitize the campus for the next week of campers and additional staff training. As much as we plan to continue our traditions as safely as possible, please understand that this year will just look somewhat different with safety as the first priority. Hosting camp and running is at the forefront of our planning this year therefore we ask for your flexibility and understanding as we do everything possible to make this happen. ***We are encouraged by the increasingly robust vaccine rollout, and highly recommend that everyone age 12 and over (within the CDC recommendations) seek the Covid-19 vaccine to help protect each other.*** In advance of our 2021 camp season, we are continuously monitoring CDC, WHO and NC DHHS guidance to ensure our policies reflect all current safety standards related to group gatherings and youth sport. We also have been seeking information from the successful operations of schools and campuses. Below is the latest guidance around our protocols and next steps for moving forward:
- The safety of our campers, staff and coaches is of utmost importance so we will continue to take all precautions necessary. The following measures are in place to ensure the safety of campers, staff, and camper families. All participants will be asked to comply throughout the duration of camps—and any staff member, camper or camper family member who does not comply will not be allowed at camp. ***Only campers and coaches attending camp will be allowed indoors at registration. This means parents will not be allowed to help campers move into the dorm. We will have counselors to help your camper with the move in process.*** Currently the protocols for mitigation of the virus involve a “layering approach” around the use of NPI’s (Non-Pharmaceutical Interventions.) When combined, these have been proven effective in community settings. Based on what we know now, we plan to employ the following NPI’s:
- ***To be able to attend, everyone (campers, coaches, & staff) will be required to provide proof of vaccination OR a negative PCR test taken within the last 72 hours upon arrival.***
- Pre-Camp Screening – A symptom screening form and most recent health information will be required of staff and campers for admission on opening day.
- ***Low Risk Behaviors Prior to Camp– We will expect camp families and staff members to commit to “low risk” behaviors for ten days prior to camp.*** This includes foregoing sleepovers and activities involving large crowds, indoor playdates, and the mixing of households. It is essential that campers coming from school, educational opportunities, or sports practices, adhere to public health guidance around mask wearing and physical distancing when taking part in activities outside of the home. ***Coaches are asked to temperature check their runners before boarding transportation to camp**.*
- ***Arrival Screening & Daily Symptom Monitoring– Upon arrival, campers will go through a symptom screening, anyone exhibiting symptoms will not be admitted.*** During camp, we will employ a daily screening process of campers and staff. If a camper presents with Covid symptoms, our onsite medical staff will assess and have access to rapid antigen testing as appropriate. *If a camper is found to be positive, we will notify the parents to make plans for them to pick their camper up as soon as possible for the required isolation due to the virus.* We will have a designated quarantine section of dorm rooms for those to safely quarantine if necessary while waiting on parents to arrive.** *Campers CANNOT return home on public or group transportation according to CDC guidelines.***
- 3 Main Rules – 1. Masks 2. Physical Distancing 3. Outdoor Open-air Settings. We plan that at least one out of three of these will be in place when outside of the team setting. We will follow guidance around the wearing of masks when not indoors and when unable to physical distance. Masks will be required in vehicles.
- Communication– We will make families aware of any positive Covid cases and recommended testing or screening needed for when a camper returns home.
- Sanitization of public areas & hand sanitizer stations around campus. We will encourage that campers social distance and wash hands frequently, and any shared equipment be disinfected. Campers and staff will be asked to use face coverings when social distancing cannot occur.
- Temperature Check Kiosks-will be required before entering public gathering buildings.
- We will continue to monitor the situation and provide a comprehensive COVID policy prior to arrival.
Who do I make my check out to?
Brevard Distance Runners Camp
Mail to: PO Box 1940
Brevard, NC 28712
What should I bring?
**A copy of "What to Bring List-Summer Running" was sent with your registration confirmation. Please refer to that document for more details. This is cross country camp. You will get your shoes dirty and we will run in the rain!**
- Running Apparel for 6 days
- 2-3 Pairs of Running Shoes
- Sweatshirt & rain gear
- Linens for a twin bed-XL
- Pillow, blanket or sleeping bag
- Casual Clothes & Shoes
- Personal Toiletries
- Soap/Shampoo, etc.
- Insect Repellant
- Costumes for Graduation Run on Friday
- Yoga Mat
- Detergent tablets for laundry
- White t-shirts for Tie Dye
- Spending Money for pizza, snacks, smoothies. There is a grocery store next to campus that coaches/staff will take campers to if snacks/additional items are needed.
- $50 Personal Check for Key Deposit-this will be given back when the key is returned
- The Co-Pay Amount for your Insurance in the event you need medical attention (Mandatory). Your co-pay should be a check made out to “Hendersonville Pediatrics” , cash or a debit card.
- Upload your medical insurance card to your account. This must be on one sheet of paper and done prior to your arrival at camp. We will not take an email or paper copy at registration.
**ALLERGIC TO BEE STINGS? **You **MUST **bring your own EPI-PEN if you are allergic to stings.
Did you get my balance?
Every camper receives a confirmation email at the time of registration. Please keep up with your original confirmation and send your balance by the deadline, pay it online or plan to bring it with you to camp. You can log back into your account at any time to see your balance using the link at the top of our website.
Your log-in will be your email address and the password will be the password you chose when you registered.
Please do not call camp concerning your balance. Your balance will be applied within 72 hours of receipt. However, it can take up to 5 days to reach us via mail. So, check your balance 14 days after you mail your check - not after your write it. You WILL receive an email when your check is applied to your account.
What Airport Should I Fly Into?
BDRC only runs a shuttle to the Asheville, NC airport (AVL). We do not pick up at any other airports or locations.
Why do you need my flight schedule in advance?
We need to know how many staff members will be needed to make the airport runs as well as how many vans will be needed. Campus is 25 minutes away from the airport. We do not run a constant shuttle. We pick up by reservation only.
What time will the camp provide free pickup from the airport to camp and back?
Please refer to the Flight Reservations section of the website. Please add all flights to the flight registration form. We need arrival AND departure information if you are using our shuttle. Do NOT list your arrival time unless the camp needs to pick you up at the airport.
Can I come to camp without insurance?
All campers must have medical insurance coverage to attend camp. If you do not have medical insurance coverage, you can come to camp only if your parents are willing to certify that they will be responsible for any and all medical charges incurred during camp. We have a form for that! Please contact us for the form, it must be signed by your parents or guardians and notarized at that time. We will then upload it to your account.
What is the Co-Pay Amount?
This is the amount of money you would have to pay when you see a doctor – usually $25 to $50. You should have this amount of money with you, or have a credit card, debit card or a check made out to “Hendersonville Pediatrics” in your wallet. We do not collect the co-pay, but you will be asked to pay it if you have to visit the local doctor.
Where can I mail something to my child while they are at camp?
Cards and small items are welcome. Large packages are a distraction. If you have a gift for your child, the best option is to tuck it in their suitcase unnoticed to find once they are at camp.
Your Child’s Name;
Brevard Distance Runners Camp;
PO Box 1940;
Brevard, NC 28712
To send a package to the PO Box from Amazon (or using UPS) the address is:
159 West Main St, Unit 1940
Brevard, NC 28712
Please note that sending packages to a PO Box is delayed a day. Even if your tracking says it has arrived, it is not placed in our box until the next day. You should be aware of this when sending packages outside of USPS. FedEx packages can not be sent to a PO Box.
How would I get to the doctor’s office?
Our nurse, a senior staff member or your coach will accompany you to the doctor.
How and when can I pay my balance?
A $100 deposit is required when registering online. If you prefer to pay by credit card, you may do so by logging back online at any time (cut off is 1 week before session starts). If you prefer to pay by personal check, the deadline is June 15. Only Money Orders or Certified Checks are accepted after June 15. You can bring cash, money order, or certified check to registration check in. Please mail your payment to BDRC, PO Box 1940, Brevard NC 28712.
Can I become a Junior Counselor the summer after I graduate from high school?
We prefer that you have completed your freshman year of college before becoming a JC.
If you have completed your freshman year and are interested in being a Junior Counselor, you can sign up to be a JC through our staff registration link and we will be in touch.
How many campers to a room?
Most rooms accommodate 2 beds. In some circumstances, there may be 3 to a room.
Are there laundry facilities available?
Yes, each dorm has laundry facilities that are free, you do not need quarters. You may want to send your child with laundry detergent tablets or pods – there are no detergent machines.
Do I need cash?
Yes for pizza and/or milkshakes on Friday night and snacks.
How can I find the college on my GPS?
The college is located at 1 Brevard College Drive, Brevard, NC 28712.
Registration will be held in the Boshamer Gym.
We are not affiliated with Brevard College. We simply contract with them for hosting our camp. Please do not contact the college or send mail to this address concerning the Brevard Distance Runners Camp. The Brevard Distance Runners Camp, Inc is a totally separate corporation and privately owned.
Can my child drive their own car to camp?
Your child is allowed to drive their car to camp but will **not **be able to use their car during camp at anytime. They should turn in their keys to the office.
What time & where should I arrive for camp?
Registration is on Sunday of the week that you are attending from 11:00 am to 5:00 pm in Boshamer Gymnasium on the Brevard College campus. There will be signs but you can also find a map online. The afternoon run on Sunday begins at 2:30 pm and will continue every 30 minutes until 4 pm on campus.
What time should I pick up my child on the Friday of session end?
Our graduation run is at sunrise on Friday morning. Brunch will be served on Friday morning for registered participants only from 9 am-11am. Campers must be checked out of their room by NOON. We recommend being picked up by NOON or arrange other transportation options. Campers can move their luggage to the lobby of their dorm to wait on pick up. If you book a flight, BDRC will shuttle you to the airport between 6 am and 2 pm for no charge. If you depart after 2 pm, you must make your own arrangements to the airport, or take the last shuttle and wait there. We vacate the campus at noon on Fridays also. You child must vacate the campus before then also.
Can I come to camp early?
**You may not arrive before July 5 or stay over on July 25.** If you must arrive a day early or stay a day late **BETWEEN** sessions, there will be a $50.00 charge per extra night. You must notify us by email **by June 15** if you will arrive prior to the Sunday your week of camp starts or if you will stay over until Sunday after your session ends. You will need to log back into your account and add this option to your registration. You must be out of your room by 9 am and fly out by 2:00 pm if you stay over on Saturday night after your session ends. If you arrive on Saturday before your session begins, you must arrive by 1 pm if flying in or 5 pm if getting dropped off by a parent. You may NOT arrive prior to July 5 or stay after July 25. You may stay only one extra night in any session.
What ages are the Campers?
Ages range from 13-18. The majority are High School students, but we have some middle school aged campers.
We do have some 12 year old who come with their teams. We do not take 12 year old individuals.
Can I chose my roommate?
We only accept roommate requests if you are NOT registered with a High School or team. Please make your request on your account, not via email. All teammates are housed on the same hall by gender. Individuals without a roommate request are paired with another individual camper of the same age.
I am a coach. What do I need to do?
All Coaches (free or paying), Assistants, Chaperones, Bus Drivers, Spouses, Non-Participants and Children MUST Register! However, unless you are attending as a free coach (you have 7 or more runners, 2 with 14 or more, etc), we CANNOT guarantee space. All coaches will take precedence over non participating attendees. We can only guarantee space for free coaches (one with 7 or more, 2 with 14 or more, etc) because that is part of our policy. After free coaches, we accommodate paid coaches. After that, and subject to availability, we try to accommodate spouses and kids (non-participants). The process of approval for those subject to availability will be first come, first serve, therefore you should register them early. Adding their name to your registration is not a valid registration! If we close camper registration, we cannot guarantee further space for coaches. Therefore, everyone should register early! Thanks for your cooperation. IMPORTANT: Fill out the transportation information as it is necessary for our logistics. All coaches (free or paying) will be assigned supervisory duties. Coaches will room on the floor of their runners unless they are of the opposite gender. Everyone is housed in dormitories of the same gender, therefore we cannot guarantee spouses wishing to stay together if you are both registered as coaches. One coach comes free per 7 runners, two coaches with 14 runners. Bus Drivers must be counted as one of your allowable coaches, or subject to availability-they will pay a non-participant fee. Coaches MUST be over the age of 21. For your team to receive the team discount (regardless of gender or which week you are attending), teams must be 7 or more runners from the 1-same school, 2-have a coach, and 3-have transportation. If one of these is not applicable to your team, please contact us and let us know so we can make arrangements.
My child has severe food allergies, can you accommodate him/her?
We serve all meals cafeteria style. We can accommodate gluten free, vegetarian and peanut free diets. We are not equipped to accommodate severe food allergies beyond the aforementioned. If an allergy is airborne or so sensitive that it can not be in the same kitchen, we cannot guarantee your child's safety as we are guests of a college run cafeteria where food is made in a kitchen where peanuts are occasionally used in desserts and peanut butter is served (in a specific area). There is a grocery store next door to campus that is accessible by walking with a member of staff or a coach every day. If your child still wants to come and has allergies outside those mentioned, he/she will be responsible for obtaining their own food. There are no refrigerators in the dorm rooms and we only have one staff refrigerator so food will be in a shared space. We apologize for the inconvenience but we will not be able to accommodate beyond that and your child's safety is of the utmost importance to us. If you would like to see a menu, please email us and we can provide that for you.
How do I get the team discount?
For your team to receive the team discount (regardless of gender or which week you are attending), teams must be 7 or more runners from the 1-same school, 2-have a coach, and 3-have transportation. If one of these is not applicable to your team, please contact us and let us know so we can make arrangements.
What is your cancellation policy?
The $100 deposit is non refundable. If you need to cancel a camper's registration, please email us and we will cancel the registration. Anything you paid over the $100 deposit will be refunded.