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CAMP REGISTRATION

For Coaches & Campers

REGISTRATION for Coaches & Campers

Welcome back to BDRC! For over 50 years, the BDRC summer camp has offered a fun, summer getaway for young, growing runners from all across the nation. Campers experience a week of strength & skill-building while making new friends and having fun in the cooler climate of the Blue Ridge Mountains.

We are looking forward to seeing you in 2023!

What you need to know about Registration:
  • All registration is online.

  • You must pay your deposit at the time of registration using a debit or credit card.

  • The $100 deposit to reserve your space is non-refundable for any reason.

  • You can pay the balance due online with a credit card at any time prior to June 15th.

  • You can mail a personal check prior to June 15th.

  • After June 15th, you can mail a money order or cashier’s check.

  • Any of these options will be added to your account on our end and will reflect a $0 balance which will fast-track you through registration.

  • If you prefer to bring the balance with you on registration day, you can pay with cash, money order, or certified check only (no personal checks or credit cards) payable to Brevard Distance Runners Camp.

The Camp Mailing Address is:

PO Box 1940

Brevard, NC 28712

Attention All Coaches

PLEASE REGISTER EARLY

All Coaches (free or paying), Assistants, Chaperones, Bus Drivers, Spouses, Non-Participants and Children MUST Register!

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Coaches, please notice:

However, unless you are attending as a free coach (you have 7 or more runners, 2 with 14 etc), we CANNOT guarantee space.

 

All coaches will take precedence over non participating attendees. We can only guarantee space for two free coaches per team (one with 7 or more, 2 with 14). We reserve the right to limit the number of coaches for a team to two. After free coaches, we accommodate paid coaches. After that, and subject to availability, we try to accommodate spouses and kids (non-participants). The process of approval for those subject to availability will be first come, first serve, therefore you should register them early. Adding their name to your registration is not a valid registration! Each person must register individually. If we close camper registration, we cannot guarantee further space for coaches. Therefore, everyone should register early! Thanks for your cooperation.

 

IMPORTANT: Fill out the transportation information as it is necessary for our logistics.

  • All coaches (free or paying) will be assigned supervisory duties.

  • Coaches will room on the floor of their runners unless they are of the opposite gender.

  • Everyone is housed in dormitories of the same gender, therefore we cannot guarantee spouses wishing to stay together if you are both registered as coaches.

  • One coach comes free per 7 runners, and two coaches with 14 runners.

  • Bus Drivers must be counted as one of your allowable coaches, or subject to availability-they will pay a non-participant fee.

  • Coaches MUST be over the age of 21.

Attention All Campers

  • Individuals must register and can attend for Week 1 only.

  • Individuals Week 1 must be in High School or going into High School

  • Individuals would be any person or group attending without a coach.

  • Individuals are grouped together and assigned a member of our staff as their coach.

  • Therefore any group of campers attending week 2 or 3 MUST have a coach in attendance. 

PLEASE NOTE:

  • No 2-weekers without a coach.

  • We have to have a day in between sessions for staff training and to let our staff staying in-between weeks rest.

  • Unfortunately, we can no longer accommodate individuals staying 2 weeks. If a team wants to stay 2 weeks, you will be on your own for meals and activities but can stay in the dorms.

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Additional Information About Camp Costs

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  • There will be an additional $50.00 automatically charged to each camper and COACH for a key deposit. The key deposit must be a separate $50 check. You must bring your key deposit with you to registration. This deposit will be returned at the end of camp if the key is returned. If you turn your key in, you will receive your check back. Key Deposits will not be returned after you leave camp.

ALL CAMPERS AND COACHES:

  • Must have proof of insurance uploaded to their online account. Proof of insurance is a copy of BOTH sides of the medical insurance card. Follow these directions if you need assistance. You must copy both sides of the card to one sheet of paper before uploading. Campers are responsible for any and all medical expenses incurred during camp. If allergic to bee stings, you MUST bring your own EpiPen.

  • The $100 deposit to reserve your space is non-refundable for any reason. If you pay in full and cannot attend camp for medical reasons, you are entitled to a refund minus the deposit. Refunds will be processed weekly.
    A camp t-shirt, lanyard and water bottle are provided for all campers. 

  • Parents, siblings and guests of campers are not allowed to stay on campus or eat in the dining hall.

Weeks & Costs

Camp DATES & COSTS

For COACHES & CAMPERS

Runners: If you have a coach, you can come to camp any of the three weeks.

As of February 4, 2023, All Teams NOT Registered Must Contact Camp for Availability. Space is not guaranteed.

Week One | July 2 - 8

*PLEASE NOTE: THIS IS THE ONLY WEEK CAMPERS CAN COME WITHOUT A COACH

Individuals or Teams without Transportation

$720

Teams With Coach(es) & Transportation

$670

Key Deposit

$50
Costs for Coaches: 

Free Coach

(1 Free with 7 Campers, 2 Free with 14)

We can only guarantee Two Coaches per Team

No Charge

Extra Coach per Week

(Over your free coach limit-with duties)

$475

Coach Key Deposit

$50

Week Two | July 9 - 15

*PLEASE NOTE: CAMPERS MUST BE WITH A TEAM OF 7 OR MORE & BRING A COACH TO CAMP

Teams without Transportation

$720

Teams With Coach(es) & Transportation

$670

Key Deposit

$50
Costs for Coaches: 

Free Coach

(1 Free with 7 Campers, 2 Free with 14)

We can only guarantee Two Coaches per Team

No Charge

Extra Coach per Week

(Over your free coach limit-with duties)

$475

Coach Key Deposit

$50

Week Three | July 16 - 22

*PLEASE NOTE: CAMPERS MUST BE WITH A TEAM OF 7 OR MORE & BRING A COACH TO CAMP

Teams without Transportation

$720

Teams With Coach(es) & Transportation

$670

Key Deposit

$50
Costs for Coaches: 

Free Coach

(1 Free with 7 Campers, 2 Free with 14)

We can only guarantee Two Coaches per Team

No Charge

Extra Coach per Week

(Over your free coach limit-with duties)

$475

Coach Key Deposit

$50
White Van

Transportation Discounts

Transportation
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Transportation Discounts

To get the "with transportation" discount, please confirm with your coach that you are bringing our definition of transportation.

 

BRDC TRANSPORTATION DEFINITION:

Transportation is deemed as buses or 12-15 passenger vans. Individual cars/minivans are NOT permitted unless your entire team plus coaches can fit in one car. No campers will be allowed to drive.

Coaches:

  • One coach comes free per 7 runners, two coaches with 14 runners, etc

  • Bus Drivers must be counted as one of your allowable coaches, or they will pay a non-participant fee.

  • Coaches MUST be over the age of 21

  • Refer to the Coaches application link for more information

Flying to Camp?
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Please read through the instructions before filling out the form. This link was also sent with your confirmation email in the attachment called "What to Bring List" You will need your booked flight information to fill it out.

This MUST be completed AT LEAST 2 WEEKS before your session start date because that is when we arrange transportation. If you fill this out after 2 weeks, you are subject to a $50 pick-up fee and need to email us to confirm we have space.

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